How Do You Set-Up Group Life Insurance?

Why Should We Provide Employee Life Insurance?

There are a number of reasons why it can be beneficial for employers to provide Life Insurance to their employees, not least because it’s an appreciated benefit and an excellent way to make workers feel valued, attract new workers and retain existing ones.

It also provides them with the comfort that their loved ones will have some degree of financial security should the worst happen.

Other reasons to offer Employee Life Insurance include:

• Premiums are typically eligible for corporation tax relief for the employer; meanwhile, the benefit is not typically a benefit in kind for the employee, so no additional tax is due from the insured worker
• A Workplace Life Insurance policy sees a trust set up automatically alongside the scheme, which receives the benefit before it is passed to the employee’s family. This avoids inheritance tax on the payout.
• There’s no medical underwriting for the vast majority of employees, meaning hardly anyone needs to worry about the impact of pre-existing conditions on their cover
• According to Drewberry’s 2018 Protection Survey, nearly half of people didn’t have Life Insurance because they perceived it as too expensive, which means having cover through work can be a weight off your employees’ minds.

How to Set Up Group Life Insurance

To set up a Group Life Insurance scheme, you’ll need the following information about your employees:

• Dates of birth / ages
• Sex
• Where they’re normally based for work
• Occupation
• Salary
• Whether they travel frequently to any high-risk countries, such as those where there is internal conflict.

This is necessary for the insurer to price the risk of taking on the risk. Although it seems like a lot of data, it really is required and we unfortunately can’t move on without it.

It is best to send this data to at least 3-4 of the top UK insurers so you can get a reasonably good idea of what the market has to offer. In addition to the information you provide with regards to your employees you will also need to define the type of cover you wish them to provide quotes for which will include:

• Level of cover – you need to define how much life insurance you want to provide for your employees, it is often set as a multiple of salary between 2 – 4 times but can vary by industry.
• Length of cover – this is often aligned with State Pensionable Age.

When you have sent the providers the necessary information it can take a couple of weeks with some chasing to receive your quotes back.

When you have received your quotes you will need to ensure you are comparing like for like offerings by checking key policy factors such as:

• Free cover limit –  this is the level of cover which an employee can receive before being medically underwritten, the larger the free cover limit the fewer employees who could potentially need additional medical underwriting before their cover is on risk
• Unit rate guarantee period – this is the period of time the unit rate is guaranteed when pricing the policy, the unit rate is used in the calculation to price your policy, the longer the guarantee period the longer you can lock in your premium rate.
• Frequency of payment – premiums can be paid monthly, quarterly or annually with annual payment some providers can offer up to a 5% discount.
• Additional benefits offered – not all policies come equal with some insurers offering Employee Assistance Programmes and other benefit as part of their group life insurance. Taking these out separately can come at an additional cost so it is worth bearing in mind when weighing up your options.

Once you have analysed your quotes and come to a position where you have a provider you want to move forward with you will need to complete the relevant application forms and ensure there is a suitable trust set-up and in place for the policy.

Communication and Ongoing Administration

Once your policy is ready to go live the most important thing to do is communicate it to your staff. Whether this be through presentations, email or other means the value of the benefit is only realised when those who receive it are aware of its value.

With new joiners and leavers and ensuring you have the most competitive cover there is inevitably some ongoing administration you will have to deal with, some insurers provide a lot of support with this while others require you to do it all yourself. It is important you are aware of your requirements and keep your scheme data up to date with your payroll data.

Need Employee Benefits Advice

One of the main reasons firms choose to work with an independent expert such as ourselves is that not only do we do all the heavy lifting in terms of going out for quotes and getting you set-up in the first place but we will look after the ongoing administration as well.

Why Speak to Us?

We started Drewberry™ because we were tired of being treated like a number.

We all deserve a first class service when it comes to things as important as protecting our health and our finances. Below are just a few reasons why it makes sense to talk to us.

• We are award winning 🏆 independent insurance advisers who work with all the leading UK insurers
• You’ll speak to a dedicated expert from start to finish
• We are very proud of the 3902 and growing independent client reviews rating us at 4.92 / 5
• We are authorised and regulated by the Financial Conduct Authority. You can find us on the financial services register here 🧐
• Claims support when you need it most.